Annual Auction FAQ
Saturday, February 22, 2020 at Bay 7 on the American Tobacco Campus in downtown Durham.
The Auction consists of a Silent Auction, a Live Auction, and a live Fund-A-Cause round of bidding. The Silent Auction is conducted online via BidPal. In the days before the event, you will receive a text with instructions on how to bid using your mobile device.
The Live Auction is conducted by a surprise guest auctioneer. This is where the night gets fun, and sometimes a little crazy — in a good way! Items generally included in the Live Auction are a combination of unique opportunities, school/classroom/teacher experiences, getaways and anything else that’s spectacular.
Once all bidding is concluded, you will be notified which items you won via BidPal on your mobile device – please collect them before you leave!
Tickets are $120 per person, which includes passed hors d’oeuvres, a full open bar, and a seated 3-course dinner provided by the Angus Barn.
Yes, faculty and staff attend the auction at no or reduced charge; however, we pay for their tickets out of the auction budget. By sponsoring a teacher, you help offset those expenses so that more of the auction proceeds can directly benefit the school.
After you purchase tickets, please email Alaina Pantoja with your seating requests. Due to the venue, we are able to accommodate a maximum of 10 guests per table. If there are any questions when we are working on table assignments, we will contact you for clarification.
There will be a range of items to bid on including services, getaways, physical goods, school-associated items, and experiences. Our Silent Auction catalog has items in all price points, from $20 on up. There’s something for every budget — you don’t have to break the bank to have a good time and help the school!
We will have a digital catalog of auction items available closer to the day of the event.
Each year, the Head of School designates a particular area of need for the school, and donations to the Fund-A-Cause are earmarked specifically for these projects and items. The Fund-A-Cause is an integral component of the live auction, with donors raising their paddles in support of a specific initiative.
Stay tuned for details about the 2020 Fund-A-Cause.
Each year, our amazing faculty and administrative staff offer up fantastic outings and experiences to share with one or more TDS students. These are some of the most popular items offered each year. Some are organized by a group of faculty/staff for a larger group of students and are the highlight of the Live Auction. Other experiences will be part of the Silent Auction, available for bid via the mobile app.
All auction attendees can pay up to 2 weeks following the auction by sending a check to the school. When both the silent and live auctions are closed, the Bidpal app will show you a list of items purchased and your total for the evening. All items from both the Silent and Live Auctions will be available for pick-up at the end of the evening – please don’t leave without them!
No, but we certainly hope you do.
All Silent Auction bidding is done via BidPal; the winning bid amount will be displayed on the app, but it is not publicly associated with a name. For the Live Auction and Fund-A-Cause, your name and bid amount may be displayed that evening.
If you would like to anonymously donate money towards the auction, you may do so prior to the event by sending a check to the TDS office.
A team of parent volunteers solicits local and national businesses for donations. Of course, there are always things we would love to be able to offer that we are unable to source through our corporate donors, and so we ask TDS families to consider donating items as well. If you aren’t sure what to donate or would like some suggestions, please contact Alaina Pantoja. A cash donation is always welcome, too, as it allows us to purchase the missing pieces for some of our packages.
Some will choose to dress according to the theme. When in doubt, cocktail attire.
YES! All are welcome! The auction is a social, fun event for all our guests, and we need buyers to make it a financial success — the more the merrier.
Admission tickets to the auction cover the actual cost of your food and drink at the event and are not tax-deductible.
Donations (of items and cash) to the event are USUALLY tax-deductible.
In terms of “won” auction items: if you pay more for an item than the stated value of the item, any amount over the stated value MAY be tax-deductible.
As always, please consult your personal tax advisor or accountant for advice on what may be deductible in your particular situation.
The TDS Auction is planned and staffed entirely by volunteers. If you’d like to help, we have an array of opportunities to put you to work, encompassing everything from acquisitions to class projects to set-up and breakdown. Some tasks can be done from home with a phone and a computer, while others involve a number of meetings. Each job provides a wonderful opportunity to become more integrated with the TDS community through meeting and working with other parents, all towards a common goal of providing an exceptional education for our children. Please contact Alaina Pantoja if you are interested in assisting with this year’s auction.